Expense Reimbursement Forms
- Travel Expenses
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UC San Diego Business-related Travel Expenses:
Complete and submit the BE Business Travel Request form to be reimbursed for UCSD business-related travel expenses.
- Reimbursement Expenses
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UC San Diego Business-related Out-of-pocket Expenses:
Complete and submit the BE Business Reimbursement Request form to be reimbursed for UCSD business-related out-of-pocket expenses.
Proposal Forms
- Bioengineering Proposal Intake Form
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The Research Administration Team requests faculty continue to notify RAs about proposals as early as possible. Standard proposals require a minimum of 3 weeks of notice. Proposals including subawards or cost share require a minimum of 4 weeks of notice.
COMPLETE THIS FORM in it's entirety and it will initiate your request for your proposal with the departments research administration team. This form collects initial basic information on upcoming proposals to initiate BE Research Administration support of proposals.
IMPORTANT: Per UC San Diego policy, all proposals for extramural support (i.e., fellowships, grants, etc.) must be submitted through and approved by the sponsored projects office.
Please visit blink page: SPO Proposal Review and Timely Submission.
Click on below request form link:
Proposal Intake Form
PROPOSAL REVIEW LEVELS AND TIMELINE:
NOTE: it is best practice to notify the research administrator/fund manager as soon as possible about the intent to submit as the department needs additional time before these deadlines to assist with the proposal development to complete the SPO requirements on time.
SPO provides three levels of review based on the timeliness of a KR record’s routing to SPO before the sponsor’s proposal deadline:
Institutional Review (Routed 5 business days or greater to SPO) Cursory Review (Routed less than 5 business days and greater than 2 business days to SPO) As-Is (Routed 2 or less business days to SPO)
Complex Proposals include large-scale/multi-project proposals (e.g., NIH Program Project Center Grants (Pxx), Cooperative Agreements (Uxx), proposals with multiple subawards), government contract proposals, proposals with more than five million in direct costs per year, proposals subject to enhanced review, and/or proposals that require review/acceptance of terms and conditions at time of proposal.
The three levels of review for Complex Proposals based on the timeliness of a KR record’s routing to SPO are as follow
Institutional Review (Routed 20 business days or greater to SPO) Cursory Review (Routed less than 20 business days and greater than 3 business day to SPO) As-Is Submission (Routed 3 or less business days to SPO)
If you have any questions or need additional support, feel free to reach out to the department research administration team at be-researchadmin-g@ucsd.edu.
- Bioengineering NIH and AHA Fellowship Intake Form
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FELLOWSHIP FUNDING TYPES:
National Institute of Health
NIH F31 Fellowship Funding Resources
American Hearth Association
AHA Predoctoral Fellowship Funding Resources
Click on below request form link:
NIH and AHA Fellowship Intake Form
SUBMISSION TIMELINE FACTS:
COMPLETE THIS FORM in it's entirety and it will initiate your request for your fellowship proposal with the departments research administration team. ALL FINAL PROPOSAL MATERIALS must be reviewed by SPO 5 business days prior to agency's deadline.
IMPORTANT: Per UC San Diego policy, all proposals for extramural support (i.e., fellowships, grants, etc.) must be submitted through and approved by the sponsored projects office. Additionally, UC San Diego Sponsored Projects Office has a proposal review and submission timeline policy.